RELEVANT PROCEDURES AND GUIDANCE
This chapter should be read in conjunction with:
AMENDMENTIn June 2018, this chapter was revised to set out in more detail the timetable and partnership requirements associated with effectively managing contacts and referrals.
An Initial Contact is made where Children's Social Care is contacted about a child, who may be a child in need, and where there is a request for general advice, information or a service.
All contacts need to be considered alongside thresholds for Children in Need and/or the early help assessment criteria and a decision made within one working day regarding the level of response required.
At any time, an Initial Contact may become a Referral if it appears that services may be required for a Child in Need.
Any significant information received about a child who is an open case should be regarded as an Initial Contact, passed to the child's allocated social worker and recorded on the electronic data base.
In all other cases, at the point when an Initial Contact is made, the duty worker should establish whether the enquiry can be dealt with by the provision of information and advice or re-direction to other agencies or services.
The duty worker should also check the electronic data base records to see if the child or family is known and, if known, retrieve information on them. Any such information should be passed to the allocated social worker if there is one, and otherwise to the duty social worker (see Section 4, Screening Process).
An Initial Contact will be progressed to a Referral where the social worker or manager considers an assessment and/or services may be required for a Child in Need.
Referrers should have the opportunity to discuss their concerns with a qualified social worker. The referrer should be asked specifically if they hold any information about difficulties being experienced by the family/household due to domestic violence and abuse, mental illness, substance misuse and/or learning difficulties.
Once the referral has been accepted by local authority children's social care the lead professional role falls to a social worker.
The social worker should clarify with the referrer, when known, the nature of the concerns and how and why they have arisen.
The social worker will arrange to visit or contact the referrer and obtain as much of the following information as possible:
Once received, all Referrals must be written up and a decision made about their disposal within one working day of the initial contact. (Note: This should be as soon as possible where it is evident the child is seen as requiring immediate protection/urgent action).
Within one working day of a Referral being received, the social worker should make a decision about the type of response that is required. This will include determining whether:
The following process applies to new cases of children previously unknown to the authority, and to closed cases.
The process of Referrals must include screening against the Threshold Criteria for Children in Need and/or early help assessment and must include internal electronic database and agency checks to establish whether the family is previously known, and whether there is a child protection plan in relation to the child and/or whether the child is looked after.
The screening process should establish:
This process will involve:
If there are indications that a child may be at risk of Significant Harm, the manager may authorise whatever actions are necessary to protect the child or others in the household from Significant Harm, which may result in the immediate provision of services - see Rotherham Safeguarding Children Board Procedures, Strategy Discussions/Meetings Procedure.
If there is suspicion that a crime may have been committed including sexual or physical assault or neglect of the child, the Police must be notified immediately.
Personal information about non-professional referrers should not be disclosed to the parents or other agencies without the referrer's consent.
The parent's consent should usually be sought before discussing a referral with other agencies unless this may place the child at risk of Significant Harm, in which case the manager should authorise the discussion of the referral with other agencies without parental knowledge or consent. The authorisation should be recorded with reasons.
The initial disposal of a Referral, which must be authorised by the manager, may be:
If there are indications that a child may be at risk of Significant Harm, the manager may authorise whatever actions are necessary to protect the child or others in the household from Significant Harm, which may result in the immediate provision of services. There should be consideration of a Strategy Discussion and of a multi-agency response (see Rotherham Safeguarding Children Board Procedures, Section 47 Enquiries Procedure).
Professional referrers should be advised of the disposal of the referral.
Feedback on the outcome of the Referral should also be provided to non-professional referrers in a manner consistent with respecting the confidentiality of the child.
The child and family must be informed of the action to be taken.
The child should be seen as soon as possible if the decision is taken that the Referral requires further assessment.Where requested to do so by local authority children's social care, professionals from other parts of the local authority such as housing and those in health organisations have a duty to cooperate under section 27 of the Children Act 1989 by assisting the local authority in carrying out its children's social care functions.
All Initial Contacts and Referrals should be recorded on the electronic database.